In general, project management plan contains an explanation of how the plans and decisions of a project will be executed. Simply put, the content of the project management is 4W (Why, What, Who, When)and 1H (How). Project management plan (PMP) is considered a living document,which means that if there are changes to the project plan while the project is running, then the project management mustalso be updated or changed. So why is PMP considered important to the company?
Project management should be seen as a tool that helps companies to carry out designated projects effectively and efficiently. But of course the use of this tool can not automatically guarantee the success of the project. This project management can be a very important and powerful tool in the hands of companies that understand their use and have the competence to implement it.
- Usually a project managementplan is created by a project manager, then it will be signed by a key stakeholder,and form the basis of a project plan. If there is a change, then formally the change will enter into change control and will be a comparison material between the actual project and the baseline project. After the project manager completes the project management plandocument, a kick-off meeting will be held to officially start the project. The purpose of kick-off meeting is to inform stakeholders that the project will officially run and give an overview to each stakeholder of what activities will be carried out. Both small and large projects, the creation of project management documents is a must.
- Project Management Plan ContentsUsually before a project starts, a manager or project auditor will ask for important documents such as project charter and project management plan. Project auditors will ask for a thorough explanation of the content of the project management, which aims to assess the readiness of all stakeholders in carrying out a project. The project management plan has a baseline to be created in the planning phase. There are 3 baselines, including the baseline scope (containing project scope statement, WBS, and WBS dictionary), schedule baseline (containing project schedule that has a start date and end date for each activity), and cost baseline (contains project budget). These three baselines are commonly referred to as performance measurement baselines. Because usually, the project manager will always compare the running project and the baseline. The performance will then be a report to stakeholders on the condition of the project, whether it is still in scope or out of scope. And whether under, within or over budget, and whether behind, on, or ahead of schedule. Any changes related to the baseline during executing and monitoring & Controlling, then the change will go into the change control system. If approved, then the project manager can update the baseline in project management.
- Project Management Plan Creation BasicsTools and techniques in creating or developing project management there are two, namely expert judgment and facilitation techniques. Here are some basics for creating a management plan to keep in mind:1. Project charter, used as a starting point for initial planning in initiating process group.2. The output from other processes. All baseline and subsidiary plans that are output in other planning processes will be inputs to this process.3. Enterprise environmental factors are industry or government standards, project management information systems, organizational structure, culture, management practices, infrastructure, and personnel administration.4. Organizational process assets can be standardized guidelines, Work Instruction (WI), proposal evaluation criteria, performance measurement criteria, project management plan templates, change control procedures, project files from various projects, historical information and lesson learned knowledge base, and management knowledge base configuration.
In general, the Project Management Plan aims to achieve certain goals that have been targeted by the company. In working on the project, it takes things from human resources, capital, and more. In addition, project management is also related to variables such as scope, cost, time, quality, and risk. Running a company is not easy, because it takes proper management and strategy. Especially for hr management in the company.